Employee Onboarding

KeyPay employee onboarding

It’s always exciting when new employees start, but in the past, more employees has also meant more paperwork for outsourced payroll providers and their clients.

With the release of employee onboarding in KeyPay, paperwork can be kissed goodbye. Employee onboarding lets payroll providers and their clients manage the onboarding process from start to finish right within KeyPay.

How does it work?

Getting started with employee onboarding couldn’t be easier. Simply log in to KeyPay, click on the “Employee menu” –> “Start Employee Self Setup”.

Employee Onboarding

Enter some basic employee details and click “Save”.

Start employee self setup

Once you click save, employees will be sent an email with instructions on how to complete their details.

Email instructions

You’ll be sent an email once employees have completed their setup and from there, you’ll be able to review and complete the employee setup, ready for the next pay run!

What information can employees complete?

Welcome to employee self setup

In addition to providing their standard contact details, employees can enter all the details they need to get paid including:

  • Personal details
  • Bank accounts
  • Super funds (including SMSF)
  • Emergency contact details (optional)
  • Qualifications (optional)

All employees need to get started are an email address and a web browser. No apps, no logins or passwords, no hassle.

What about tax file declaration forms?

One of the best features about employee onboarding is that it eliminates the need for a paper tax file declaration form. If an employee supplies their mobile phone number, we’ll send them a verification code during the setup process to confirm their identity - and once they’re verified,their details can be submitted directly to the ATO using the inbuilt SBR lodgement and you’re done.

Tax file verification

Employee onboarding is not only the simplest way to onboard new employees, but also ensures that payroll providers and their clients are meeting reporting obligations by setting up super funds and tax file declaration lodgement. The best part is that employee onboarding is available right now to all KeyPay partners!

Take a look at our support articles for more information: AU | NZ | UK | SG | MY

Phil Bernie

Co-founder of KeyPay. Follow me on:


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