How your team can switch payroll software at anytime

Two men thinking while looking at a laptop

Apart from heading out on that long-awaited and much-deserved holiday, what do you choose to do with the quieter periods of business?

Every year will see a few months where activity is slower than usual, and many business owners will use this to their advantage. It’s the perfect opportunity to get organised, wrap up loose ends, and create better processes to maximise output during the busy times.

For bureaus, accountants and bookkeepers, it’s the perfect time to evaluate the software you’re using. Are you getting the most out of your platforms at the most competitive price?

If you’re not sure if you’re getting the best value from your payroll software, it’s time to think about making the switch. Whether you’re in a busy or quiet period, we can help you easily implement a better system. 

Why switch payroll software?

You might not be happy with the price, have problems with your current processes or are changing business needs. Either way, switching to a better payroll software product could see huge benefits for your outsourced payroll bureau, accounting and bookkeeping firm.  With so many older or manual systems on the market, you can make the most out of innovative and automated tools by updating to a system like KeyPay that is constantly evolving. 

By updating your software, you could also treat your clients to something like white label payroll or what we like to call, branded payroll. The ability to apply your outsourced payroll bureaus, accounting and bookkeepers brand to your payroll system can add incredible value to your service. KeyPay is the only payroll software that offers branded payroll in the UK. Learn more about the benefits of branded payroll

But, it’s not just better tools and branding that you can look forward to, switching software could save you money and costs in the long term. Just because something has always been done a certain way, doesn’t mean we have to stick to it. Traditional software or your existing payroll software might ‘work’, but do they automate manual processes and eliminating paperwork and administrative tasks to help your firm to its fullest? The sooner outsourced payroll bureaus, accountants and bookkeepers realise the advantages of the cloud, the sooner they can completely transform the way they work and pay - and thrive rather than just survive.

How difficult is it to switch payroll software?

There are a few elements that you need to consider when it comes to switching payroll software; from implementing the new system to transferring data and notifying your clients. 

Luckily, when you use KeyPay, you’re connected with a KeyPay Partner Manager to guide you every step of the way. No question will go unanswered, as our payroll experts will be there to support you through the onboarding process and beyond. It can be a quick process and can consist of uploading all of your data with a CSV file.

We know your team is busy, so we’ve made onboarding the most streamlined process possible. We can also easily integrate with industry-leading platforms that you’re already using, so you don’t have to risk double handling your data. 

When is the best time to switch payroll software?

There is no good or bad time to change payroll software systems, there are positives whether you make the switch in a busy or quiet period. 

During a quiet period, you’ll benefit from having the extra time to evaluate your needs and work with our KeyPay Partner Manager to make sure you know the software back-to-front once you get started. You’ll be set up to get maximum value from the software from day one. 

During a busy period, you’ll benefit from our effective systems swooping in to de-stress the day. Our automated tools can make operations so much smoother during periods of high activity, giving you back much needed time. Tax year might be most tempting to change software, however when switching software outside of year end, the team at KeyPay are happy to give you all the information and tools you need to carry out a fairly painless switch anytime in the year.

Find out how easy it is to make the switch

Are you currently in the slower summer or Christmas period, looking for ways to make a positive change? Or maybe you’re feeling overwhelmingly busy and your current payroll software is just not holding up?

See for yourself how easy it can be to make the switch to KeyPay. Talk to one of our business specialists today about how we can help you move to our better payroll system anytime: AU | NZ | UK | SG | MY

Isabelle Comber

UK Content Specialist

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