ABA files in KeyPay

ABA files in KeyPay

An ABA file is a file that is used by all major Australian financial institutions to specify payments to be made from one bank account to one or more bank accounts.

The most common way for employers to pay employees in KeyPay is via an ABA file which is automatically generated by their payroll software. Once you have your ABA file, it’s usually a simple matter of uploading it to your business internet banking portal and authorising the payments.

Setting up KeyPay to generate an ABA file

Before you can generate an ABA file in KeyPay, you need to first setup the ABA settings for your business using the following steps:

1. From the “Business –> Settings” menu, select “ABA Settings”

ABA settings for your business

2. Click “Add” to create a new set of ABA settings for your business. KeyPay allows you to setup multiple bank accounts to pay employees from, but you only need to setup one account.

3. Once you’ve filled in the ABA details click “Save” and you will now be able to generate ABA files from within your pay runs.

Generate ABA files from within your pay runs

What are each of the ABA settings for?

The table below provides more information on the purpose of each of the ABA settings:

Setting Required Description
BSB Number YES The BSB number of the account that payroll payments will be made from
Account Number YES The Account number of the account that payroll payments will be made from
Account Name YES The Account Name of the account that payroll payments will be made from
Financial Institution Code YES The official 3 letter abbreviation of the financial institution that the bank account that payroll payments will be made from is registered with. e.g. the official Westpac code is WBC. You may refer to the BSB numbers site to look up your insitution code
Lodgement Reference YES The description of the payroll payment that will appear on the employees bank statement. e.g. “Payroll” or “Weekly wages”
Name Of User Supplying File YES This is the name of the user or business that is creating the ABA file. The most common value is the business name.
Name Of User Supplying File YES This is a 6 digit number provided by your bank. If you’re not sure what this number is, you’ll need to contact your bank. It’s often listed on their website and for some banks such as the ANZ you can provide any 6 digit number (such as 000000)
Include Self Balancing Transaction NO Selecting this option adds an additional “Self balancing” transaction to the end of the ABA file which is required by some financial institutions when generating the ABA files. You’ll need to check with your financial institution to determine if you’ll need to select this option (it’s often available on their website).


Generating ABA files

You can generate ABA files within KeyPay using the following steps:

  • After you have finalised a pay run, click the “Download ABA” button from the pay run actions bar
Download ABA

  • If you only have one set of ABA setting, your ABA file will download automatically
  • If you have multiple ABA settings you will be asked to select which ABA settings to use
Select which ABA settings to use

  • Once you’ve selected the correct ABA settings, click “Generate ABA”.
  • KeyPay will remember which ABA settings you last used to generate your ABA file and will automatically select it for next time.

Phil Bernie

Co-founder of KeyPay. Follow me on:

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