New Zealand

KeyPay product and industry insights in New Zealand.

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This is an image of fireworks over New Zealand, with the KeyPay logo in the top left corner.
June 16, 2022

New Zealand’s Matariki public holiday explained

New Zealand’s new public holiday, Matariki, is on Friday 24th June 2022. Learn how accountants and bookkeepers can achieve compliance with the help of KeyPay.
Compliance
This is a photo of a person's hands at a computer desk. They are typing into a calculator and processing payroll. There is the KeyPay logo in the top left corner of the photo.
April 21, 2022

5 things to keep in mind when running payroll for public holidays in New Zealand

From Mondayisation to processing payroll on ANZAC Day, here's some things that all outsourced payroll providers should consider on public holidays in NZ.
Payroll Management
This is a photo of 5 people sitting around a table discussing.
April 12, 2022

Fair Pay Agreements in NZ: What you need to know

The New Zealand Government is planning to implement a Fair Pay Agreement (FPA) system to improve pay and working conditions for middle-income earners.
Compliance
KeyPay and Zoho Books product shots integrating.
March 28, 2022

Streamline payroll reporting with Zoho Books

KeyPay has released an integration with Zoho Books so that shared users can benefit from an automated payroll and accounting experience.
Product News
This is an image of a spreadsheet on a laptop screen. There is a KeyPay logo in the top left corner.
March 16, 2022

Save time on importing employee data

Introducing our newest feature - flatfile importing! You can now import employee data from other systems into KeyPay with minimal manual intervention required.
Product News
New Zealand Tax Year End processing
March 8, 2022

Payroll updates for NZ New Tax Year 2022-2023

The new tax year is fast approaching in New Zealand. Here's how KeyPay is helping partners and their clients with end of tax year processing.
Compliance
This is a photo of a woman holding up a sign that says "WOMEN". There is a KeyPay logo in the top left corner.
March 8, 2022

The importance of gender diversity and equality in the workplace

International Women’s Day is celebrated annually on 8 March, but we at KeyPay believe that gender equality and diversity should be a year-round focus.
Insights
This is an image of a female business owner who is approving timesheets and looking at paperwork. The white KeyPay logo is in the top left corner of the image.
March 1, 2022

No more manual timesheet approvals!

No more manually approving timesheets against hours worked; if a timesheet matches the roster exactly, the system will auto-approve this for you!
Payroll Management
This is a text post from KeyPay. There are presents and love hearts in a photo on the right hand side. There is text on the left hand side that says: fall in love with your payroll software.
February 14, 2022

Valentine’s Day with KeyPay: Why you’ll fall in love with our payroll software

Celebrate Valentine's Day with KeyPay, to find out why we (and our clients) love our payroll and employee management software.
Insights
This is an image of a keyboard with a padlock across it, that says 'PASSWORD'.
January 28, 2022

World Data Privacy Day: A time to review your information's security

January 28 2022 is World Data Privacy Day - in today’s day and age where online transactions are rampant, it’s key to take steps to protect your information.
Insights
Woman working on a computer.
January 20, 2022

4 Features to Consider When Choosing a Cloud Payroll Solution

With multiple payroll software providers in the market, it can be difficult to know which platform is best for you and your business.
Insights
This is an image of a man looking at papers. He is sitting behind a desk.
January 12, 2022

Double the roster templates, with half the effort!

Save time and cut down on manual effort by duplicating existing roster templates. No more re-building your preferred rosters from scratch!
Product News
This is an image of a man in a checkered shirt who is holding a laptop and typing something. There is a wall of photos in the background.
December 24, 2021

Employees can now edit and upload their qualification documents!

Employees now have the ability to add a new qualification and edit existing qualifications within the employee portal to save even more time.
Product News
KeyPay 2021 Year in Review
December 22, 2021

2021 Year in Review

From award wins to expansion (and even making it back to face-to-face events!), we take a look at some of our highlights from 2021.
KeyPay News
This is a photo of a woman sitting behind a computer at a desk. There is a whiteboard on the wall behind her, she is wearing glasses and is using her mouse to view something on her computer.
December 21, 2021

4 ways to streamline rostering with roster warnings

Introducing our newest feature - roster warning rules! Users can now set up warnings to ensure legislative compliance when creating shifts.
Product News
This is a photo of a man sitting at a desk with a computer in front of him, and his face obscured from view. He is holding out a present which is a box that is wrapped with a bow. There is a KeyPay logo in the top right corner.
December 6, 2021

Running payroll over the festive break: 4 ways to prepare

The festive season is almost here! We've made life easier by outlining how to prepare to run payroll during the holidays.
Payroll Management
This is a text post that reads: 'Safeguard your confidential information from cyber attacks'.
November 18, 2021

Steps to take to mitigate risk of payroll cyber attacks

With the recent cyber attack on Frontier Software, there may be concerns over data security and protection. KeyPay takes measures to protect your information.
Insights
This is a text post with an image of Shelley Costello. She is wearing glasses, is smiling at the camera and has pink lipstick on. The text reads: "Shelley Costello joins KeyPay as our NZ Product Specialist".
November 12, 2021

From humble beginnings in Rotorua to changing the face of payroll

Experienced NZ payroller of 27 years, Shelley Costello, joins KeyPay. Bringing a wealth of knowledge and insights, Shelley's changing the payroll game.
Insights
A woman sits at a desk and is typing on a computer keyboard with one, and holding up a piece of paper to read. There is a pen between her fingers, as well as a clipboard and a computer mouse on the desk that she is sitting at.
October 28, 2021

Maximise efficiency by bulk importing Employee Advanced Standard Hours

Our new Advanced Standard Hours feature saves time by allowing users to bulk import employees' hours, using an advanced importer to match data without errors.
Product News
A person's hand is seen holding a pen and writing on a piece of paper, whilst they are sitting at a table. There is a Mac laptop on the left side of the photo, and there is a glass containing a liquid beverage in the background of the photo. There is a KeyPay logo in the top left corner of the photo.
September 27, 2021

Save time through splitting earnings by location!

Accountants, bookkeepers and payroll bureaus will now be able to automate the distribution of earnings across different locations.
Product News
KeyPay's Document Acknowledgement Report. Office worker sitting at the desk and looking at her laptop and holding her mobile phone on her left hand.
September 2, 2021

The Document Acknowledgement Report is here!

The new Document Acknowledgement Report will allow KeyPay users to review the acknowledgment status and send reminders at the same time!
Product News
WorkZone's Employee Self Service calendar events
September 1, 2021

Making payroll Employee Self Service even easier: WorkZone's 'calendar events'

With KeyPay’s new WorkZone Calendar Events feature, users can see all calendar events from within the roster screen! No more switching from roster to calendar.
Product News
Leave calculation transparency
August 24, 2021

The Holidays Act (2003): Why your payroll software should display calculation transparency

By seeking a transparent payroll software, payroll bureaus and outsourced payroll providers are equipped with the tools to provide audits and advisory.
Insights
Global workforce
August 10, 2021

10 questions to consider before hiring employees internationally

Thinking about expanding your business internationally? Here are 10 things to consider for business globalisation, from hiring, to payroll, to HR.
Insights
The NZ Holidays Act review: what is expected to change
July 15, 2021

The NZ Holidays Act: What Is expected to change and what it means for payroll providers

The NZ government has approved all 22 recommendations to review the Holidays Act (2003) - find out what is expected to change and what this means for payroll.
Insights
Bulk update employee pay rates instantly in payroll
June 29, 2021

'Update Pay Rates' tool: Bulk update up to 200 employee pay rates - instantly!

Bulk update employee pay rates quickly and easily using KeyPay’s new Update Pay Rates feature - saving hours of time and manual frustration.
Product News
Streamline Holidays Act compliance in the cloud
June 1, 2021

NZ Holidays Act compliance: 6 ways to streamline employee data

Issues can arise with record keeping and meeting NZ Holidays Act compliance unless innovative, cloud technology is used. Explore how to streamline compliance.
Insights
Restore deleted settings in KeyPay
May 6, 2021

Restore deleted settings in KeyPay with just a click

KeyPay is putting more power into payroll admins' hands and enabling them to restore deleted items themselves, without the hassle of emailing back and forth!
Product News
Holidays Act business compliance
April 20, 2021

The Holidays Act: 6 'best practice' compliance tips

The Holidays Act (2003) is a widespread issue for businesses across New Zealand. Explore these tips to set your business up for compliance.
Insights
An iPhone displaying a screen from KeyPay's mobile app - WorkZone's timesheet section. Next to the iPhone is KeyPay's mascot Bertie holding a pencil.
April 7, 2021

WorkZone enhancements - Creating timesheets and editing personal details from the mobile app

Employees can now create timesheets from approved leave requests and rostered shifts. Plus! NZ and SG employees can now edit their personal details in WorkZone.
Employee Self-Service
Work anniversaries in KeyPay's calendar feeds
April 1, 2021

KeyPay's payroll calendar feeds: Improving visibility of work anniversaries

KeyPay's work anniversaries in calendar feeds, offers your clients better visibility so they are able to plan ahead for annual reviews or pay increases.
Product News
KeyPay: tracking leave liability provisions in pay run journals
March 29, 2021

NZ payroll: Tracking leave liability provisions in pay run journals

Stay informed of actual costs to your clients' businesses with the ability to journal leave liability provisions in KeyPay.
Product News
Automating pay run finalisation tasks
March 19, 2021

Automating timings for pay run finalisation tasks

Pay run finalisation tasks like reporting and pay slip distribution can now be automated, saving time and manual frustrations.
Product News
Restricted users in KeyPay
March 9, 2021

Maximising security and data access in KeyPay: Enhanced permissions for restricted users

To enhance security and accessibility, KeyPay provides 3 more options of accessing employee details for users.
Product News
Transparent Holidays Act calculations
February 18, 2021

Interpreting the Holidays Act with KeyPay: 2 employee scenarios

Ensure you're using the right calculation methods for leave and holiday pay calculations with KeyPay's transparent leave calculations.
Compliance
Holidays Act compliance
December 15, 2020

Holidays Act Compliance: 5 'blind spots' of traditional NZ payroll software

Many New Zealand businesses face difficulty in achieving complete compliance with the Holidays Act. Look out for these software issues to ensure compliance.
Insights
Remote working
November 30, 2020

7 Remote Recruiting Tips: How to grow your team when location doesn't matter

Remote working has become the norm. Here's some tips for hiring remote workers in this new world by HR Partner.
Insights
Picture of Bertie holding a browser with KeyBot that indicates "branded payroll". Branded Payroll Management in KeyPay's Partner Dashboard.
November 23, 2020

Branded Payroll Management in the Partner Dashboard

Have easy access to a range of branded payroll functions straight from the partner dashboard.
Product News
Image of Bertie with employees alongside a symbol of a stack of coins and a note illustrating that users can schedule future pay rate changes for employees in advance with KeyPay.
September 24, 2020

Schedule future pay rate changes for employees in advance

Users can record, in advance, any future pay rate changes against an employee and the system will update the earnings in the pay run automatically.
Product News
Bertie with a magnifying glass illustration on a piece of paper. KeyPay's Timesheet Interpretation Context Panel feature provides clarity on how timesheets have been interpreted each pay run.
September 1, 2020

Calculation transparency with the Timesheet Interpretation Context Panel

KeyPay has introduced a Timesheet Interpretation Context Panel feature that provides clarity on how timesheets have been interpreted each pay run.
Product News
Illustration of a Kiwi bird holding a New Zealand flag alongside dollars and coins with the KeyPay logo. NZ businesses can now process Schedular Payments for contractors in KeyPay.
August 10, 2020

New Zealand’s Schedular Payments can now be processed in KeyPay

NZ accountants and bookkeepers can now process Schedular Payments alongside regular payroll, in a fuss-free way that saves significant time and money.
Payroll Management
Employee experience & bureau payroll
May 28, 2020

The employee experience is the future for payroll service providers

Businesses often focus on employee experience to boost morale, productivity and revenue. Payroll bureaux should be embracing the employee experience.
Insights
NZ Holidays Act
May 11, 2020

Understanding the 'NOTS' of the NZ Holidays Act

David Jenkins from NZPPA covers the NOTS of the Holidays Act and where there are areas we can deliver on today to ensure better payroll and leave compliance.
Insights
Marketing tips for restaurants
April 29, 2020

Helping restaurants through COVID-19 | Part 3: Marketing your restaurant's website

Restaurants often overlook the power of marketing and social media for website promotion. This blog post goes through techniques venues can use to drive sales.
Insights
Setting up your own online ordering system
April 28, 2020

Helping restaurants through COVID-19 | Part 2: Setting up your own online ordering system

External delivery partners can often charge restaurants up to 38% per order commission fees. Here's how you can move your restaurant online and increase profit.
Insights
Optimising your restaurant's financials
April 27, 2020

Helping restaurants through COVID-19 | Part 1: Optimising your financials

Restaurant owner Adam Cheers discusses optimising financials to ensure your restaurant survives in unprecedented times.
Insights
Working from the cloud
April 17, 2020

Working from anywhere with cloud payroll

During uncertain times in COVID-19, now more than ever is a time to reassess your current system setup, moving to the cloud and putting employee safety first. 
Insights
COVID-19 payroll
April 16, 2020

There's no playbook for 2020: 3 ways to help yourself and your clients during COVID-19

There is no playbook for years like 2020 with COVID-19. But instead of getting overwhelmed amid the changes, there’s also opportunity. 
Insights
Find opportunity in uncertain times
April 15, 2020

COVID-19: Finding opportunities in uncertain times

COVID-19 is an unnerving time and in this time of unease, we want to help you find opportunity for you, and your clients, through technology.
Insights
Strategies to manage leave
March 18, 2020

Holidays Act 2003: Managing leave to show compliance

Are you on top of leave management? Guest writer David Jenkins breaks down leave compliance for you in his latest post.
Payroll Management
2020 NZ payroll predictions from the NZPPA
February 24, 2020

What's in store for NZ payroll in 2020?

What NZ payroll trends should you lookout for this year? David Jenkins from the NZPPA discusses this and more to keep you in the loop this coming year.
Insights
KeyPay's partner dashboard allows bureaus to grow their business
February 10, 2020

KeyPay's Partner Dashboard: Helping our partners grow their business

KeyPay’s partner dashboard allows partners to enhance client services, generate new business, analyse client activity and save time on support requests.
Product News
How do you use your payroll software? At KeyPay we put ours to the test every single day.
February 6, 2020

How KeyPay uses KeyPay

We put KeyPay to the test every day for our payroll management, rostering and timesheet needs. See how we use it to its full potential in our own business.
Payroll Management
Managing change during technology implementations
January 7, 2020

The importance of change management and employee engagement during technology implementations

What's the importance of change management during technology implementations? We discuss what you need to know to make your next change a success.
Insights
WorkZone view roster details
December 16, 2019

Managers can now view roster details and update unavailability in WorkZone

New WorkZone update brings added functionality for managers looking to reduce rostering inefficiencies and manage staff better on the go.
Product News
KeyPay's Rostering vs Timesheet Comparison report helps businesses identify financial costs.
December 11, 2019

Monitor outgoing costs with KeyPay's Rostering vs Timesheet Comparison report!

The Rostering vs Timesheet comparison report helps businesses identify financial costs to guide business development.
Product News
GDPR payroll obligations made easy with KeyPay
October 1, 2019

GDPR payroll obligations made easy with KeyPay

GDPR employee obligations are made easy with KeyPay by giving employers the tools to anonymise employee data and access to their personal data.
Compliance
Payday filing enhancements and seamless IRD gateway integration
September 19, 2019

Payday filing enhancements and seamless IRD gateway integration

Payday filing has been mandatory for NZ businesses since April 2019. KeyPay has just enhanced its Payday filing functionality with IRD integration.
Compliance
Why use cloud software?
August 12, 2019

Why use cloud software?

Cloud software is becoming widely used, but some payroll administrators can't let go of desktop systems. Here's why you should switch to the cloud.
Insights
Approve expense requests directly from their smartphone in WorkZone
August 9, 2019

Managers can now approve expense requests directly from WorkZone!

Your managers can now approve expense requests directly from their smartphone in WorkZone - KeyPay's employee app - anywhere and any time!
Employee Self-Service
KeyPay branded payroll
May 22, 2019

What is branded payroll and why is it valuable?

In this blog we explore branded payroll and why branding your payroll product can improve client value, retention and brand perception.
Insights
KeyPay restrict reporting
May 15, 2019

Restrict reporting data according to employee group and location permissions

With KeyPay's restricted reporting's enhanced feature, restricted users can now be given access to the employee group and location permissions. Learn more.
Product News
Clock Me In admin
May 14, 2019

Managers can now access Clock Me In admin privileges using their restricted access

Clock Me In from KeyPay now allows managers to perform most of the admin features previously only afforded to full access users. Explore more.
Product News
Approving leave request via KeyPay WorkZone
April 8, 2019

Managers can approve leave requests and timesheets using WorkZone

WorkZone, KeyPay’s mobile app, now allows managers to approve leave requests and timesheets on the go. Download WorkZone today to explore more.
Employee Self-Service
KeyPay automated pay runs
February 13, 2019

KeyPay revolutionises payroll with the introduction of automated pay runs

Remove some or all manual handling of processing pays by setting up automated pay runs in your business and instead spend that time focussing on other work.
Payroll Management
Payroll bureau with cloud payroll
January 14, 2019

7 reasons to grow your payroll bureau in the cloud

Traditional payroll systems are inefficient and difficult to use. Bureaux should no longer settle for the norm and recognise the benefits of cloud payroll.
Insights
3 reports to streamline post pay run operations
November 30, 2018

3 reports to streamline post pay run operations

Restricted users can now access to the pay slip, payment file & journal reports. This removes the responsibility of post payroll tasks for full access users.
Payroll Management
KeyPay shift bidding
November 6, 2018

Filling unassigned shifts now got easier with Shift Bidding

Shift bidding automates the process of filling an unassigned shift. Automatic updates to the roster keeps managers abreast of real time shift updates.
Time Attendance
3 valuable KeyPay feature
September 13, 2018

3 valuable KeyPay features (that you might not know about!)

With a range of features such as employee self service, rostering, there's something for everyone to make payroll easier. Explore KeyPay's top 3 features.
Payroll Management
KeyPay payroll email notifications
September 8, 2018

3 new email notifications to help keep track of employee updates

Your clients can configure notification settings to stay abreast of any changes to not affect any current processes when employee details are updated or added.
Employee Self-Service
Pro rata hours auto calculated in pay run
September 6, 2018

Pro rata hours now auto calculated in pay run

Pro rata hours now are auto calculated in pay run. This means no manual adjustments are required and no accidental overpayments processed. Learn more.
Payroll Management
Clock Me In employee timesheets
July 15, 2018

Clock Me In now makes it easier to manage employee timesheets

With Clock Me In, your clients can clock in/out on behalf of employees, eliminating the dramas associated with employees forgetting to clock in/out. Learn more.
Time Attendance
KeyPay brand story
July 11, 2018

The Story Behind KeyPay's Brand

KeyPay is different to traditional payroll software. We take the pain out of the pay run by automating manual processes. Read about our KeyPay's brand story.
KeyPay News
New permissions now added for Managers
June 4, 2018

New permissions now added for Managers

Explore some new permissions KeyPay has added for managers. This allows full access users the ability to start delegating more and more tasks to Managers.
Payroll Management
KeyPay's new & improved Manager Dashboard
June 4, 2018

Unveiling KeyPay's new & improved Manager Dashboard

New look of Manager Dashboard provides shortcut create & access buttons & displays pending action items. Explore some Manager Dashboard highlights.
Payroll Management
Employees can acknowledge documents in KeyPay
June 4, 2018

Employees can acknowledge documents in KeyPay

KeyPay's document functionality allows your clients to require employees to acknowledge documents via employee dashboard/WorkZone and receive notifications.
Employee Self-Service
Two-Factor Authentication enabled in KeyPay
May 24, 2018

Two-Factor Authentication enabled in KeyPay

Two-factor authentication enabled in KeyPay will help to strengthen your account security with us. Learn how Two-factor authentication works & how to enable it.
Payroll Management
Shift Swapping is now available in WorkZone
April 13, 2018

Shift Swapping is now available in WorkZone

Employees can now swap shifts or receive proposed swapped shifts through WorkZone. This allows employees to complete the cycle of receiving & accepting shifts.
Employee Self-Service
KeyPay team at KeyCon
March 7, 2018

KeyCon: A team weekend of culture building, idea generation, and beers

We decided to bring the team together for 2 days / 3 nights in the Hunter Valley for what became known as our first ever “KeyCon”.
KeyPay News
Live View to clock out
February 28, 2018

Managers can use Live View to clock out their staff

Managers can now clock out or discard shifts on behalf of employees directly from the Live View report. Learn more about how this works.
Time Attendance
Net to Gross Calculator
February 28, 2018

Net to Gross Calculator

KeyPay's Net to Gross Calculator feature helps automatically calculate what the equivalent gross amount should be based off a desired net amount. Learn more.
Payroll Management
Better manage your rosters with Shift Swapping
February 7, 2018

Better manage your rosters with Shift Swapping

Better manage your rosters by empowering employees to swap shifts they cannot work with other eligible employees. This will significantly save everyone's time.
Time Attendance
Create Pay Run Tasks
January 25, 2018

Managers can now create Pay Run Tasks

KeyPay has extended Pay Run Tasks feature to all user types. Remove constant back & forth phone calls, emails & spreadsheets to communicate pay run exceptions.
Payroll Management
KeyPay Live View report
December 14, 2017

KeyPay's Live View report

Live View is our latest intuitive report that captures real time employee clock in and out activities generated via Clock Me In and WorkZone.
Time Attendance
Is Artificial Intelligence the Future for Payroll?
November 27, 2017

Is Artificial Intelligence the Future for Payroll?

Heavy industry investment in AI by accounting software begs the question, is artificial intelligence the future of payroll?
Insights
WorkZone KeyPay Employee Mobile App
August 21, 2017

WorkZone: KeyPay's Employee Mobile App

WorkZone: KeyPay's Mobile App for Payroll Management. View bank accounts, pay slips, super accounts, submit timesheets. All in one mobile management.
Employee Self-Service
KeyPay employee onboarding
June 7, 2017

Employee Onboarding

With the release of employee onboarding in KeyPay, employers can say goodbye to the paperwork associated with hiring new employees. Explore more.
Employee Self-Service
KeyPay employee portal new look
May 24, 2017

The employee portal new look

Explore a number of key UI improvements that will make KeyPay's employee portal an indispensable tool for your employees.
Employee Self-Service
KeyPay employee portal
May 17, 2017

The employee portal has had a makeover

The employee portal is one of KeyPay's most used features with thousands of employees logging on every month. Explore what's changed in the employee portal.
Employee Self-Service
Standard Work Hours
May 11, 2016

New Feature: Standard Work Hours

Setting up Standard Work Hours for employees who’s work hours aren’t the same every day of the week will allow more accurate leave request estimation.
Payroll Management
Clock Me In logo
April 3, 2016

Clock Me In – Time and Attendance for KeyPay

Clock Me In is KeyPay's time and attendance app. Designed specifically for the iPad to make it easy to record clients' employee’s work hours.
Time Attendance
KeyPay developer community
August 4, 2013

KeyPay Developer Community

If you’re a developer that’s already using KeyPay API or you’re thinking about using API and want more information, the KeyPay Developer Community is for you.
KeyPay News
Xero Logo Banner
March 28, 2013

5 reasons to use KeyPay with Xero

If you’re an avid Xero user you might be wondering why you’d use a separate payroll product like KeyPay when Xero already has payroll built in. Explore more.
Payroll Management
Deductions setup with KeyPay payroll software
January 28, 2013

Setting up deductions with KeyPay

Simplify payroll by setting up client deductions with KeyPay. These can automatically be paid to a bank account, super fund and more.
Tax